Room Reservation: Policy and Procedures

The UCSD LGBT Resource Center would like to thank you for considering us as the place to hold your meeting or special event.

Hours & Availability

Monday - Thursday: 8:15 a.m. - 8:30 p.m.
Friday: 8:15 a.m. - 4:30 p.m.

Please note: The above hours are also the LGBT Resource Center's operating hours. Any reservation requirements prior to opening, or after closing, must have special arrangements.

Available rooms & description:

Conference Room: The maximum capacity is 20 people. The default set up for this room is conference style with seating for 20, along with 6 tables.

Heritage Room: The maximum capacity is 15 people. Ideally used for more informal and/or private meetings. This room has 10 chairs, a television, DVD player, and VCR.

Family Room: This space is the large open space that is immediately visible upon entering the center. It may be reserved only with the understanding that no privacy is possible. Our function as a Community Center calls us to keep this space open to our community; therefore no "closed" meetings are possible.

How to reserve a room:
1.Verify date and room availability by phone, e-mail, or in person with the Resource Center. We encourage you to make your reservations as far in advance as possible to insure room availability (rainbow@ucsd.edu or 858-822-3493).

2.Complete a Room Rental Contact Sheet, an Agreement of Use and Liability Form, and return them with appropriate identification (a UCSD ID card) to the Resource Center. You can request a copy at the front reception area, or download a copy here.

Room Reservation Information:
Food Policy: Full meals and beverages, in spill-proof containers, are allowed in the Conference Room. Snacks and beverages, in spill-proof containers, are allowed in the Heritage and Family Rooms. In all spaces, please clean up after your meeting.

Cleanup Policy: Rooms must be left in the same set up, clean condition as they were found. If, upon entering a room, you should discover that the space is not ready for occupancy, please notify the front desk immediately. Any necessary cleanup resulting from your event may lead to a permanent suspension of room reservation privileges of your group/organization.

Point of Contact: All groups reserving space must provide a point of contact, who agrees to provide identification (a UCSD ID card), completes the Room Rental Contact Sheet, assumes responsibility for the group/organization holding the meeting, and agrees, on behalf of the entire group, to support the UCSD LGBT Resource Center's mission statement by signing an Agreement of Use and Liability Form.